What is G-Cloud?

G-Cloud is a UK Government procurement framework for cloud-based services such as hosting, software and support. It can be used by UK public sector organisations and charities. The current framework, G-Cloud 14, is available until 28 October 2026, when it will be replaced by G-Cloud 15, which will run until 2030.

In some cases, buying services through frameworks such as G-Cloud can be faster and cheaper than entering into individual procurement contracts. However, there are some disadvantages – G-Cloud has been criticised for disadvantaging small businesses and we sometimes find the pricing schedules & scope of services confusing!

Collection management systems on G-Cloud 14

Some archive & museum collection management systems can be procured using the G-Cloud 14 framework. However, they can be difficult to find, so we thought it would be useful to list them here:

Other systems, such as digital preservation systems, digital asset management systems and middleware that are on the framework and have experience of working with archives & museums include:

JISC also run a digital preservation systems dynamic purchasing system (DPS) and there are other regional & national consortium frameworks.

Let us know we have missed anything.

Details of which suppliers and systems will be on G-Cloud 15 are expected in Autumn 2026. We are hoping we will see more collection management systems on this. When they are announced, we will list them here.

Just for transparency, we do not have any commercial relationships with any suppliers. If you need help understanding your requirements or procuring a new system, then drop us a line!